Tag Archive for: SharePoint

How to migrate files from on premises to sharepoint online

Migrating files from an on-premises file server to SharePoint Online can be a useful way to improve collaboration, access, and security for your organization. Here are some steps you can follow to migrate your files:

  1. Determine what needs to be migrated: The first step in any migration is to identify what needs to be migrated. This includes not only the files themselves, but also any metadata or other related information.
  2. Plan your migration: Once you know what needs to be migrated, you can start planning the details of the migration. This includes deciding on a timeline, identifying any potential issues or challenges, and determining the resources that will be needed.
  3. Prepare your files: Before you start the actual migration, you will need to make sure that your files are organized and ready to be moved. This includes verifying that all the files are in a consistent format, renaming any files that may cause issues, and cleaning up any outdated or unnecessary files.
  4. Choose a migration tool: There are several tools available that can help you migrate your files to SharePoint Online. Some options include Microsoft’s own SharePoint Migration Tool (see below), or third-party tools like CodeTwo. Choose a tool that meets your needs and budget.
  5. Migrate your files: Once you have chosen a migration tool, you can start the actual process of moving your files to SharePoint Online. This may involve uploading your files to the tool, configuring any necessary settings, and verifying that the migration was successful.
  6. Test and verify: After the migration is complete, it’s important to test and verify that all of your files have been transferred correctly and are accessible in SharePoint Online. This may involve checking individual files or groups of files, or running a comparison between the on-premises file server and the new SharePoint Online location.
  7. Clean up: Once you have verified that everything has been migrated correctly, you can begin the process of cleaning up your on-premises file server. This may include deleting any outdated or unnecessary files, archiving any files that are no longer needed, and making sure that the file server is organized and ready for the next phase of use.

Using the Free Sharepoint Migration Tool

The SharePoint Migration Tool (SPMT) is a free tool provided by Microsoft that allows organizations to easily migrate their files, folders, and other content from various sources, including on-premises file servers and other cloud services, to SharePoint Online or OneDrive for Business.

Here are some steps to follow when using the SharePoint Migration Tool:

  1. Download and install the tool: The first step is to download and install the SharePoint Migration Tool on your computer. You can find the tool on the Microsoft Download Center.
  2. Create a migration batch: A migration batch is a collection of items that you want to migrate together. To create a new migration batch, open the SharePoint Migration Tool, select “New batch,” and give the batch a name.
  3. Add your files and folders: Once you have created a migration batch, you can start adding your files and folders to it. To do this, click “Add” and select the files and folders you want to migrate. You can also use the “Add from file” option to import a list of files and folders from a CSV file.
  4. Configure your migration settings: Before you start the migration, you will need to configure your migration settings. This includes choosing your target location (either SharePoint Online or OneDrive for Business), setting any advanced options (such as file versioning or metadata mapping), and specifying any custom permissions that you want to set.
  5. Start the migration: Once you have configured your migration settings, you can start the migration by clicking “Start.” The SharePoint Migration Tool will begin transferring your files and folders to your target location. You can monitor the progress of the migration in the tool’s dashboard.
  6. Test and verify: After the migration is complete, it’s important to test and verify that all of your files and folders have been transferred correctly and are accessible in your target location. This may involve checking individual files or groups of files, or running a comparison between the source and target locations.

Migrating files from an on-premises file server to SharePoint Online can be a complex process, but by following these steps and using the right tools, you can make the transition smoothly and effectively.

AccessOrange can Help

A Microsoft Partner like AccessOrange can also help you with the migration.

There are many benefits to having AccessOrange help with a SharePoint migration. Here are some of the key benefits:

  1. Expertise: Microsoft partners such as AccessOrange are trained and certified experts in SharePoint and other Microsoft technologies. This means that they have the knowledge and experience needed to help you plan and execute a successful SharePoint migration.
  2. Support: Working with a Microsoft Partner such as AccessOrange means that you have access to support and resources from Microsoft itself. This includes technical support, best practices guidance, and other resources that can help you get the most out of SharePoint.
  3. Cost savings: AccessOrange can help you save time and money by streamlining the migration process and identifying any potential issues before they become major problems. This can help you avoid costly mistakes and ensure that your migration is completed on time and on budget.
  4. Custom solutions: AccessORange can work with you to develop custom solutions that are tailored to your specific needs and requirements, such as MetaData migration or other complex migration scenario’s where standard tools are not sufficient. This can include custom integrations, custom applications, and other solutions that can help you get the most out of SharePoint.
  5. Ongoing support: AccessOrange can provide ongoing support and maintenance after your SharePoint migration is complete. This can include technical support, training, and other resources to help you get the most out of SharePoint in the long term.

Overall, working with AccessOrange can provide a range of benefits that can help you achieve a successful SharePoint migration. From expert guidance and support to cost savings and custom solutions, AccessOrange can be an invaluable resource for organizations looking to migrate to SharePoint.

For more information, contact us at [email protected] or chat with us on the website.

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WorkPoint 365 – Modern Project Management in SharePoint and Teams – Webinar

In this free Webinar we demonstrate how WorkPoint 365 can help you streamline your Project Management in SharePoint and Teams

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WorkPoint teams up with AccessOrange to expand into Asia Pacific Market

WorkPoint teams up with AccessOrange to expand into Asia Pacific Market

Hong Kong, October 20. AccessOrange, a company that enables businesses to work smarter by implementing innovative cloud solutions, today announced it has signed a distribution agreement with WorkPoint, a fast growing Danish Company that develops the WorkPoint 365 business solution for Office 365.

Under the agreement, AccessOrange will provide sales, marketing, training and implementation services for WorkPoint’s solution portfolio in the Asia Pacific Region, and will closely work with WorkPoint on the promotion and expansion of the WorkPoint 365 solution in Asia, starting in Hong Kong and Singapore.

“We are excited to announce our partnership with WorkPoint”, said Roald Andersen, Director Business Development of AccessOrange. “The WorkPoint product portfolio, with WorkPoint 365 being key, fits completely in our portfolio, as we are always looking for innovative solutions that help our customers work more efficiently in the cloud.”. “The WorkPoint 365 solution integrates with Office 365/SharePoint and enables our customers to optimize their business workflow and information management, without having to spend months on expensive SharePoint development. “

The WorkPoint 365 solution covers some of the most business-critical areas of organizations, such as HR, Quality Assurance, Project Management and much more. The vertical business solutions and functions for SharePoint Online and Office 365 can easily and directly be integrated into a specific department to cater to their individual needs or implemented across the entire organization.

By operating within the same system and by coordinating soft data such as documents, e-mails & data through WorkPoint, cross-organisational activites will significantly be improved. Combined with supporting functions for GDPR compliance, and integrating external users, knowledge-sharing will become an integrated part of the organizations daily routines.

Andy Karamallakis, Export Sales Manager who is responsible for the international expansion of WorkPoint, said, “The Asia Pacific market is in need for intelligent solutions that have a high impact within organizations but can be implemented in a relatively short time”. “Medium and large sized organizations are increasingly looking for improvements on their collaboration, information sharing and communication, especially when it comes to project management, case management and HR management. ”. “ There is a huge market potential for us in Asia Pacific, as we believe that WorkPoint will be a perfect match for these kind of organizations looking for these improvements.”

For more information about AccessOrange, please visit www.accessorange.com.
For more information about WorkPoint 365 Solution, please visit www.accessorange.com/workpoint365

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Planning for Office365? Your company name may be already in use

In the past week we helped a new customer to implement Office 365.

This particular customer (whom out of privacy reasons we do not name) is a mid-sized company in Hong Kong with approximately 80 employees. They had been evaluating Office 365 over the past few weeks, and finally had decided to implement the Business Premium edition, that includes not only the Exchange email services, but also the full Office suite, OneDrive and SharePoint.

After a successful kickoff meeting and training session we started the implementation, where the first step is the registration of the Office 365 license. During the registration, you need to enter the company name, address, contact person, but most important, you need to choose a User ID which will be used within Office 365. The user ID consists of a username and an domain which ends with “onmicrosoft.com”.

When we entered the customers company name, the following error message popped up:
(To respect the privacy of our customer we have made up a name in the screenshot)

Warning Message: Your company name is already in use

Our customer immediately started to panic:

“Is this a problem?”
“How can someone else use our company name?”
“What can we do to take it back?”
“What if we can’t take it back?”

In order to identify whether this used name is indeed a serious issue, you have to consider the following

While Microsoft writes the following information in their Office 365 FAQ:

Why do I have an “onmicrosoft.com” domain?

Office 365 creates a domain for you, like contoso.onmicrosoft.com, when you sign up with the service. The user ID that you create when you sign up includes the domain, like [email protected].

If you want to have your email look like [email protected]: buy the domain or just follow the steps in Add your users and domain to Office 365 if you own it already.

  • You can’t rename the onmicrosoft domain after sign-up. For example, if the initial domain you chose was fourthcoffee.onmicrosoft.com, you can’t change it to be fabrikam.onmicrosoft.com. To use a different onmicrosoft.com domain, you’d have to start a new subscription with Office 365.
  • You can’t rename your team site URL. Your team site URL is based on your onmicrosoft.com domain name, and because of the way SharePoint Online architecture works, unfortunately you can’t rename the team site.
  • You can’t remove your onmicrosoft domain. Office 365 needs to keep it around because it’s used behind the scenes for your subscription. But you don’t have to use the domain yourself after you’ve added a custom domain.

Is this a problem?

Looking at the information above, it may seem at first sight, that the domain name is not that important, since you can link Office365 with your own company domain name later, and have all users log on with their [email protected].

However, the second point that Microsoft mentions is worth thinking about: You can’t rename your team site URL.
If you are planning to use SharePoint, then the sharepoint URL will be linked to your account name, in this case [companyname].sharepoint.com. Therefore your company account name IS important, if you want to have a uniform naming standard for your employees.

So if you are going to use SharePoint, then yes, this can be an issue.

How can someone else use our company name?

In the past we have identified different cases. It may be a company from another country that has the same name as yours, and (unfortunately for you) they were quicker in their switch to Office 365, resulting in the fact that they now own your desired account name.

The possible cause is that one of the IT employees in the company has created a test account previously, and (most probably) forgot about it. In case he or she is still working for this company, it is possible to retrieve the account password and continue the setup of Office with the “old” account.

What can we do to take it back

If the employee already has left the company, it may be a complicated matter to find out how to retrieve the password, as you may not have access to previous records. Contacting Microsoft is an option in this case, but they will verify if the person registered has used the same company name (and company email address) that you are using. If these are not the same, you may find yourself in a difficult case proving that the account ID belongs to you.

What if we can’t take it back?

If you are unable to prove the ownership of the other account, then you have only one option left and that is to use another account name, which may be similar to your original name. Some companies choose to add Ltd, or the country name to it. The fact is, everything is possible, as long as the account is not in use.

Conclusion

With the growth rate that Office 365 is expanding right now, the chance will increase that your desired username will be registered by someone else. Therefore we urge companies that are considering to implement Office 365 sooner or later, to just start with the registration with one or two accounts. At least by doing this, you can make sure your desired company ID and SharePoint name will be yours.

[addtoany]

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