Enhancing Cybersecurity for SMB: Introducing the CSAT QuickScan Assessment

 

In today’s security-conscious environment, organizations are actively seeking efficient ways to quickly assess their security status. They want to gain insights into their vulnerabilities, leveraging data from their company infrastructure. Our Cyber Security Assessment Tool (CSAT) offers an automated scanning and analysis solution to address this need. By providing personalized recommendations and an action plan, the CSAT empowers organizations to improve their security practices and demonstrate their commitment to safeguarding their assets.

The CSAT QuickScan Assessment: A Game-Changer for SMBs:

The CSAT QuickScan Assessment is tailored to address the unique challenges faced by SMBs, taking into account their limited resources, time constraints, and the need for a streamlined evaluation process. By leveraging this assessment, SMBs can gain valuable insights into their current cybersecurity posture, enabling them to identify vulnerabilities and take proactive measures to mitigate risks.

 

Actionable Next Steps:

One of the key strengths of the CSAT QuickScan Assessment is its ability to define actionable next steps for SMBs. The assessment report not only highlights areas of weakness but also provides concrete recommendations for improvement. These recommendations may include implementing specific processes, adopting relevant tooling, or enhancing employee training programs. By following these recommendations, SMBs can make informed decisions and take immediate steps to strengthen their cybersecurity defenses.

 

In an era where cyber threats continue to evolve, SMBs must prioritize their cybersecurity efforts. The CSAT QuickScan Assessment offers a practical solution tailored to the needs of SMBs, enabling them to assess their security posture effectively. By leveraging this assessment, SMBs can gain valuable insights, measure their cybersecurity maturity, and take targeted actions to enhance their defenses. With the CSAT QuickScan Assessment, SMBs can proactively protect their business, customers, and reputation in today’s digital landscape.

Contact us for more information

"*" indicates required fields

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.
This field is for validation purposes and should be left unchanged.

/by

Setup Microsoft Copilot for your Organization

Microsoft Copilot (formerly Bing Chat Enterprise) is a web-based AI chat service that utilizes generative AI to answer your questions and assist you in completing tasks.

One key distinction between ChatGPT and Microsoft Copilot is that Microsoft prioritizes the protection of your business data and ensures that the data you share with Copilot will not be used to train the AI (unlike ChatGPT).

To learn more about the differences, you can read another blog: “ChatGPT vs Microsoft Copilot: What is the difference?”

Microsoft Copilot is now widely available for users of Microsoft 365 E3, E5, F3, A3, or A5 (for faculty), Business Premium, and Business Standard. To access Microsoft Copilot, simply visit bing.com using Microsoft Edge as your browser and select the “Chat” tab.

Bing.com front page

Copilot vs Copilot for Microsoft 365 – What is the Difference?

Additionally, Microsoft 365 Copilot is an advanced version that seamlessly integrates with Microsoft 365 applications. While Microsoft 365 Copilot has not yet been launched in the Asia Pacific region, you can pre-order it here so we make sure you will get it as soon as it is available. (Microsoft 365 Copilot – Pre-Order Now (accessorange.com)

In the meantime, you can use Microsoft Copilot, which is available and can already bring enhanced efficiency to your organization’s employees.

3 steps to set up

To set up, and to ensure that Employees using Bing Chat Enterprise will be automatically signed into Bing.com/chat using their work account, follow these three steps:

  1. Enable the “Microsoft Search in Bing” setting in the Microsoft 365 admin center
  2. In the Microsoft 365 admin center, navigate to Settings > Search & intelligence > Configuration.

Microsoft 365 admin center, navigate to Settings > Search & intelligence > Configuration.

3. As a tenant admin using Microsoft Edge, go to https://aka.ms/TurnOffBCE, accept the terms, and enable the setting. Once done, the set-up is complete.

Microsoft Copilot Set Up Service

If you need help with the set-up process, we offer a set up Microsoft Copilot Set Up Service package. This package provides step-by-step guidance, personalized assistance, and training support, ensuring a smooth and hassle-free transition to using the new service. Contact us for more information and details on this service.

Microsoft copilot set up service info

 

/by

Get Ready for Microsoft Copilot Webinar

Are you ready to take your daily office work to the next level with the incredible power of AI? 

Microsoft has recently introduced Microsoft 365 Copilot, a new AI-powered productivity tool that can help you work more efficiently.

Here are some examples of how Copilot can help you in different Microsoft 365 apps:

Word: With only a brief prompt, Copilot in Word will create a first draft for you, bringing in information from across your organization as needed.

Excel: Copilot in Excel can analyze and transform data, making it easier for you to create charts and graphs.

PowerPoint: Copilot in PowerPoint can create a slide based on your content, and it will generate one for you.

Outlook: Copilot in Outlook can help you summarize and draft emails.   Microsoft 365 Copilot is integrated into the apps you already use every day, freeing you to focus on the most important work and less on the busy work.

Discover how this cutting-edge AI technology can revolutionize your workflow, streamline tasks, and boost productivity like never before! 

We recently organized a webinar to discuss and demonstrate how’s powerful Copilot it is.

We have recorded the webinar and it can be viewed online.

Get Ready for Microsoft Copilot Webinar

Topics covered:

  1. Latest AI Trends and Innovations
  2. Microsoft’s AI: Introducing Microsoft Copilot
  3. Copilot Demonstration
  4. Other Copilot Solutions Available: Teams Premium
  5. Q&A Session

Explore more about Copilot, check out our blog article: ChatGPT vs Microsoft Copilot: What is the difference? – AccessOrange

Interested to learn more or order now?

"*" indicates required fields

Region*
I want updates about Microsoft 365 Copilot
This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.
This field is for validation purposes and should be left unchanged.

/by

ChatGPT vs Microsoft Copilot: What is the difference?

It is true that AI technologies are revolutionizing the way we do tasks daily. ChatGPT is indeed a hot topic that everyone is talking about since last year. Recently, Microsoft Copilot has also been making waves in the AI world.

While both ChatGPT and Microsoft Copilot are AI technologies that were developed to help users do tasks and activities faster and more efficiently, there are significant differences between the two. In this article, we will explain how these tools are powered by AI and what role they can play to help you in maximizing your time, creativity, and productivity. Let’s dive in!

 

ChatGPT: Your Conversational AI Companion

ChatGPT is a natural language processing technology developed by OpenAI. Powered by machine learning, deep learning, natural language understanding, and generation, ChatGPT excels at answering questions and engaging in conversations.

Trained on vast amounts of human language data from the internet, ChatGPT’s conversational abilities mirror those of a human interlocutor. Functioning as a chatbot, ChatGPT predicting the next word based on learned language patterns, it tailors its answers to your queries. Unlike a search engine, ChatGPT does not have the ability to search the internet and may not have the most up-to-date information to draw from.

Microsoft Copilot: Your Personalized Digital Assistant

Copilot is a digital assistant that helps you be more productive at work. There are two main versions of Copilot: Copilot in Windows and Microsoft 365 Copilot .

Copilot in Windows is a built-in version of the AI-powered Bing Chat that help you with tasks like searching the web, creating content, learning new topics, and more. The most important thing is that your chat data is not used to train the large language models used by AI. Unlike ChatGPT, your business data is being protected.

Microsoft 365 Copilot

On the other hand, Microsoft 365 Copilot is an advance version of Copilot that fully integrates into Microsoft 365 applications. It leverages the power of large language models (LLMs) and data from the Microsoft Graph, including your calendar, emails, chats, documents, and meetings. Copilot is embedded within everyday Microsoft 365 apps like Word, Excel, PowerPoint, Outlook, and Teams, and works alongside you to unleash your creativity, unlock productivity, and enhance your skills. By analyzing your data and collaborating with you, Copilot offers tailored suggestions, streamlines workflows, and helps you achieve more in less time.

To sum up, ChatGPT is designed for general content creation, while Microsoft Copilot focuses on productivity and aid within the Microsoft 365 ecosystem. While both ChatGPT and Microsoft Copilot use large language model technology and machine learning to respond to natural human input, Microsoft Copilot is more secured as your business data will not be leaking out. It is also more effective at contextualizing and personalizing responses, thanks to its integration with the Microsoft Graph and your Microsoft 365 data.

Sign Up Now!

"*" indicates required fields

Region*
I want updates about Microsoft 365 Copilot
This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.
This field is for validation purposes and should be left unchanged.

/by

5 Benefits of Using Microsoft 365 Copilot

 

In the ever-evolving landscape of productivity tools, Microsoft has introduced a game-changing feature known as Microsoft 365 Copilot. This innovative addition combines the power of large language models with the familiar applications of Microsoft 365, offering users a more natural and intuitive way to accomplish their work tasks. Here we will explore five key benefits of using Microsoft 365 Copilot and how it can revolutionize the way we work.

 

  1. Boosting Productivity

One of the primary advantages of Microsoft 365 Copilot is its ability to enhance productivity. By integrating Copilot into applications like Outlook and Teams, users can streamline their email management, meeting coordination, and collaborative tasks. Copilot acts as a helpful companion by summarizing key discussion points, providing valuable suggestions, and recommending next steps. With Copilot’s assistance, meetings become more efficient, and email response times are drastically reduced, saving precious time and effort.

  1. Seamless Integration

Copilot seamlessly integrates with applications like Word, PowerPoint, Excel, Outlook, and Teams, ensuring a cohesive and unified user experience. This integration eliminates the need to switch between multiple tools and allows users to leverage Copilot’s capabilities within their preferred Microsoft 365 application, providing a consistent and efficient workflow.

  1. Skill Enhancement

Microsoft 365 Copilot offers users an opportunity to enhance their skills and knowledge. By leveraging the capabilities of large language models, Copilot provides contextual suggestions and guidance throughout the work process. Whether it’s learning new techniques or exploring different workflows, Copilot becomes a valuable coach, helping users quickly grasp and implement new methodologies. With Copilot by your side, you can continuously develop and refine your skills, leading to increased proficiency and expertise.

  1. Unleashing Creativity

Microsoft 365 Copilot empowers users to unleash their creativity by providing seamless integration with applications such as Word, PowerPoint, and Excel. With Copilot, the process of creating and editing documents, presentations, and data analysis becomes more efficient and enjoyable. By offering draft suggestions, saving time on writing and data gathering, and providing quick feedback, Copilot becomes an invaluable assistant in bringing your ideas to life.

  1. Enhanced Decision Making

Making informed decisions is crucial in any professional setting. With Microsoft 365 Copilot, users can access valuable insights and recommendations that aid in decision making. Copilot’s ability to analyze large amounts of data and provide real-time suggestions empowers users to make well-informed choices. Whether it’s analyzing trends, exploring data sets, or interpreting complex information, Copilot becomes a trusted advisor, simplifying the decision-making process and enabling users to achieve optimal outcomes.

Microsoft 365 Copilot introduces a new era of productivity and efficiency, revolutionizing the way we work with its powerful integration of large language models and Microsoft 365 applications. By boosting productivity, offering seamless integration, enhancing skills, unleashing creativity, and enabling informed decision making, Copilot becomes an indispensable tool in the modern workplace. Embrace the benefits of Microsoft 365 Copilot and unlock your full potential in achieving professional success.

/by

Transforming the Future of Business with Microsoft’s Innovative Solutions

In recent months, Microsoft has introduced a range of innovative solutions that are reshaping the way businesses operate. These solutions, including Dynamics 365 Copilot, Microsoft Sales Copilot, Dynamics 365 Customer Insights, and the AIM (Accelerate, Innovate, Move) program, are changing the game for organizations across the globe. Let’s dive into how these technologies are driving transformation in the business world.

 

Dynamics 365 Copilot: Revolutionizing CRM and ERP

Since its introduction, Dynamics 365 Copilot has garnered tremendous attention as the world’s first copilot for both Customer Relationship Management (CRM) and Enterprise Resource Planning (ERP). Over 63,000 organizations have embraced Copilot within Dynamics 365 and the Power Platform. Notable names like Campari Group, Leatherman Tool Group, and Northrop & Johnson are experiencing a fundamental shift in how work is done.

Copilot serves as a virtual assistant for employees, providing them with valuable business data and insights to enhance productivity. Whether employees are in the front office or the back office, Copilot assists them by surfacing real-time insights, allowing them to focus on the most crucial aspects of their roles. With this momentum in AI, now is an ideal time for businesses to transition to the cloud.

 

Microsoft Sales Copilot: A Seller’s Best Companion

Microsoft Sales Copilot is designed specifically for sellers, empowering them to boost productivity and personalize customer interactions. Accessible within familiar tools like Outlook, Microsoft Teams, and Dynamics 365 Sales, Sales Copilot connects seamlessly with other CRM systems, including Salesforce.

This copilot saves sellers time through CRM task automation, auto-generated email or meeting summaries, and more. Armed with AI-powered insights, such as top opportunities and customer opportunity summaries, sellers can transition seamlessly from one customer meeting to the next. Sales Copilot also aids in customer follow-up by generating AI-assisted content and recommendations based on Outlook and CRM data.

Microsoft Viva Sales, announced in June 2022, paved the way for transforming seller experiences, and these capabilities are now integrated into Sales Copilot. Early results from Microsoft’s own sales organization indicate that 85 percent of surveyed sellers’ complete tasks faster, with 70 percent reporting increased productivity thanks to Sales Copilot.

Today, Microsoft is introducing new Sales Copilot capabilities, including auto-generated opportunity summaries inside Dynamics 365 Sales, contextual email creation using customer CRM data, and summary views for customer meetings in Outlook, Teams, or Dynamics 365 Sales. Real-time tips and suggested answers during Teams meetings ensure sellers stay ready to handle objections.

 

Dynamics 365 Customer Insights: Unlocking Customer Data

Exceptional customer experiences lie at the core of what marketers, sellers, and customer service agents aim to deliver. However, managing and harnessing customer data in meaningful ways has been a challenge due to organizational silos and limitations. Dynamics 365 Customer Insights offers a solution by providing both a customer data platform and customer journey orchestration capabilities in a single solution.

In addition to previously announced copilot capabilities such as content ideas, query assist, and dialogue with data, Microsoft is now unveiling two new copilot features for marketers. These capabilities simplify styling email, forms, and event registration pages to align with brand guidelines and orchestrate contextually relevant customer journeys across marketing, sales, and service. These additions further enhance the value of Dynamics 365 Customer Insights, making it a powerful tool for businesses looking to elevate customer experiences.

AIM (Accelerate, Innovate, Move): Migrating to the Cloud

Microsoft acknowledges that while technology innovations like AI are crucial, many businesses still operate on legacy on-premises solutions, limiting their ability to leverage such advancements. To address this, Microsoft has introduced the AIM program, which offers a tailored path for customers to transition from on-premises to cloud-first Microsoft Dynamics 365 business applications.

The AIM program begins with assessments designed to help customers understand the business value and expected outcomes of migrating to the cloud. It then employs the proven Success by Design methodology to implement Dynamics 365 efficiently. Customers receive expert guidance and support from FastTrack and certified partners, ensuring a smooth migration process. AIM also provides exclusive offers to optimize investments and transform business processes incrementally.

AIM is a comprehensive offering that not only unlocks the potential of AI-powered business systems but also reduces costs, fosters agility for innovation, and operates securely with resilience. It offers access to a dedicated team of migration advisors, assessments, tools, and support, providing customers with a faster route to innovation and success.

Conclusion

Microsoft’s innovative solutions, including Dynamics 365 Copilot, Microsoft Sales Copilot, Dynamics 365 Customer Insights, and the AIM program, are reshaping the future of business. Embracing AI-powered technologies and the cloud has never been more critical for organizations seeking to thrive in a rapidly evolving landscape. It’s time to take advantage of these transformative solutions and future-proof your business. Get started today with AIM and embark on a journey of innovation and success.

 

 

 

/by

Configuring Microsoft 365 Group Privacy with PowerShell

Configuring Microsoft 365 Group Privacy with PowerShell

Introduction

In the modern collaborative workspace, Microsoft 365 Groups play an integral role. They facilitate inter-departmental communications, project collaborations, and the seamless sharing of documents. However, as with all tools, their effective management is crucial, especially when it comes to data privacy and security.

The Challenge: Ensuring Group Privacy

A common challenge faced by many Microsoft 365 administrators is ensuring the right privacy settings for Microsoft 365 Groups. While creating groups, members might inadvertently leave them as ‘Public’, allowing any user within the organization to view the group’s content. This can pose a security risk, especially when these groups hold sensitive information.

So, the pertinent question arises: How can administrators efficiently change the visibility of these groups without navigating the maze of the Microsoft 365 admin center for each group individually?

PowerShell to the Rescue

PowerShell, a tool that every administrator should have in their arsenal, offers a solution. By utilizing specific cmdlets tailored for Microsoft 365, we can quickly and efficiently modify group settings en masse.

Here’s a simple yet powerful script to change the visibility of all ‘Public’ Microsoft 365 Groups to ‘Private’:


# Connect to Exchange Online
Connect-ExchangeOnline -UserPrincipalName <YourAdminUPN> -ShowProgress $true

# Retrieve all public Microsoft 365 Groups and change their visibility to private
$publicGroups = Get-UnifiedGroup -ResultSize Unlimited | Where-Object { $_.AccessType -eq "Public" }
foreach ($group in $publicGroups) {
    Set-UnifiedGroup -Identity $group.Identity -AccessType Private
    Write-Output "Updated group $($group.DisplayName) to private"
}

Breaking Down the Script

  1. Connect-ExchangeOnline: This cmdlet establishes a session with Exchange Online, a necessary step since Microsoft 365 Groups are mailbox-enabled objects in Exchange Online.
  2. Get-UnifiedGroup: This cmdlet fetches all Microsoft 365 Groups. The -ResultSize Unlimited parameter ensures we retrieve all groups without any default limitations.
  3. Where-Object: This filters out only the public groups from our fetched list.
  4. Set-UnifiedGroup: This cmdlet changes the visibility setting of each public group to private.

Conclusion

Data privacy and security are paramount, especially in today’s digital age. With tools like PowerShell and the right scripts in hand, Microsoft 365 administrators can ensure a more secure and streamlined collaborative environment. This particular script proves invaluable for organizations looking to bolster their data privacy practices without spending hours manually adjusting settings.

/by

Enhance your Workflow with Forms, Lists and Power Automate

Are you considering transitioning your organization from on-premise to online?

Are you already familiar with the basics of Microsoft 365?

If so, then it’s time to take the next step in smarter working with Microsoft 365 by utilizing Forms, Power Automate, and Lists.

Creating simple solutions is within reach!

One example of such a solution is a digital suggestion box, which can be built in three steps:

1. Create a form to collect ideas using Forms.

2. Set up a flow to store the ideas using Power Automate.

3. Create a list for all the ideas, including additional columns to track their progress, using Lists. Optionally, apply one of the many automation and integration possibilities.

Microsoft Lists:
Microsoft Lists provides lists for individuals and groups. These lists can be accessed from various devices and through different apps, including Microsoft Teams, allowing you to stay connected even when you’re on the go.

Adding columns and views to your lists is easy, and you can customize the formatting to make them visually appealing and organized.

Collaborating on a list is straightforward. Lists can be shared, have version history, and offer the ability to add comments to each item.

Integrations with other apps are easily accessible. With a few clicks, you can set up automatic email notifications for changes. Power Apps enables the creation of custom forms, while Power BI allows for quick reporting based on the list data. Power Automate enables automation based on the content of the list.

In a similar way, solutions can be created for tasks such as:

  • Requesting training sessions, including approvals.
  • Registering visitors, including confirmation emails.
  • Reporting system bugs, including status updates.

These types of solutions are enjoyable and achievable for advanced users. They enable more effective and efficient work processes.

  • Forms provide more comprehensive and structured input for a process.
  • Flows automate a portion of the work.
  • Lists offer an overview and generate new insights.
  • The data remains within the Microsoft 365 environment, which is already set up.
  • Licensing costs for third-party solutions can sometimes be eliminated.

Get started with a workshop

Initiating a structured approach to smarter working with Forms, Power Automate, and Lists is a great idea for any organization. It benefits users and promotes collaboration with IT.

AccessOrange can provide support in this endeavor, including workshops. A workshop involving advanced users and IT staff helps identify possibilities and opportunities in an engaging manner.

  • First, we provide a brief introduction to Forms, Power Automate, and Lists.
  • Next, participants create a digital suggestion box.

With proper guidance, this process is quick and satisfying, giving participants their first glimpse of the possibilities.

We then discuss the potential opportunities, and participants quickly come up with simple solutions they can create themselves.

After the workshop, we maintain contact because during the session, participants express their intentions to work smarter with Forms, Power Automate, and Lists.

  • Will they actually start implementing these ideas?
  • Would they benefit from IT support?
  • Will users or the IT department effectively manage the solutions?

After an initial period of use, these questions warrant further discussion with the participants who have started implementing the solutions and with the IT department.

 

Is this an interesting next step for your organization?

Together with my colleagues, I am committed to promoting smarter working with Microsoft 365 for users and administrators. We gladly provide workshops like these and offer ongoing support!

Andy Chan

Microsoft 365 Consultant

Let us help you Get Started

"*" indicates required fields

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.
This field is for validation purposes and should be left unchanged.

 

/by

Mastering Copilot in Outlook: Advanced Techniques for Streamlined Email Management

Building upon the fundamentals of using Copilot in Outlook, it’s time to delve into advanced techniques that will take your email management skills to the next level. In this article, we will explore a range of powerful features and strategies for leveraging Copilot effectively. By mastering these techniques, you can streamline your email workflows, boost productivity, and enhance communication efficiency within the Outlook environment. 

Harnessing Copilot’s Advanced Suggestion Capabilities

Copilot offers more than just basic grammar and style suggestions. It has advanced capabilities that can greatly assist with email composition. Let’s explore some techniques to harness Copilot’s full potential: 

  1. Contextual Suggestions: Copilot analyzes the content of your email and provides suggestions tailored to the specific context. Leverage these suggestions to craft more personalized and effective messages.
  2. Subject Line Optimization: Copilot can help you optimize your email subject lines to grab attention and increase open rates. Experiment with different subject line suggestions provided by Copilot to find the most impactful options.
  3. Tone and Politeness Refinement: Copilot goes beyond grammar correction and offers suggestions to refine the tone and politeness of your emails. Utilize this feature to maintain professional and respectful communication.

Customizing Copilot for Your Workflow

To make the most out of Copilot, it’s important to customize its settings according to your preferences and work style. Consider the following customization options: 

  1. Adjusting Suggestion Levels: Copilot allows you to choose the level of suggestion granularity. You can opt for more detailed suggestions or a streamlined experience depending on your needs.
  2. Fine-tuning Tone and Style: Tailor Copilot’s suggestions to align with your personal tone and writing style. Customize the preferences to ensure consistency across your emails.
  3. Managing Sensitive Information: If you handle confidential or sensitive information, configure Copilot to avoid providing suggestions that could compromise security. Prioritize privacy and data protection in your settings.

Expanding Copilot’s Usage Across Outlook Features

Copilot’s capabilities extend beyond email composition. Explore how to make the most of Copilot in other Outlook features to optimize your productivity: 

  1. Calendar Management: Copilot can assist in composing event invitations, meeting reminders, and other calendar-related communications. Benefit from its suggestions to ensure clarity and efficiency in your scheduling.
  2. Task Management: When creating task assignments or sending task-related updates, Copilot can help you craft clear instructions and concise messages. Use its suggestions to streamline task management.
  3. Contacts and Address Book: Copilot can assist in composing emails to contacts in your address book. Make use of its suggestions for more effective and engaging communication.

Learning from Copilot’s Feedback

Copilot not only provides suggestions but also offers feedback on your writing habits and patterns. Leverage this feedback to improve your overall email composition skills: 

  1. Pay attention to recurring suggestions: If Copilot consistently highlights certain areas for improvement, take note and work on refining those aspects of your writing style.
  2. Analyze readability scores: Copilot provides readability analysis for your emails. Monitor these scores to ensure your messages are clear and easily understandable by recipients.

Conclusion:

By mastering advanced techniques for using Copilot in Outlook, you can elevate your email management skills to new heights. Embrace the advanced suggestion capabilities, customize Copilot to align with your workflow, explore its usage across various Outlook features, and learn from its feedback. With Copilot as your intelligent assistant, you’ll be able to efficiently manage your emails, enhance communication, and maximize your productivity within the Outlook ecosystem. 

/by